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Circle City Magazine

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Covid 19 plan - Holiday Gift and Hobby Show

Safety First.

Overview- Mission

To provide a safe environment to allow small businesses in Madison County to set up vendor booths to sell their products or services to patrons entering the facility, while following all COVID-19 Guidelines.

Capacity limits

Capacity Limits shall be limited to 33 vendors (total 50 people) and no more than 187 guests in at any given time, this figure is calculated based on 50% capacity of the assembly space requirements as stated on https://www.usfa.fema.gov/coronavirus/planning_response/occupancy_social_distancing.html

As guest exit the facility others may enter but not to go past capacity as indicated

Guest Information

Guests are shoppers that find the event on Facebook. Age range is any, however vulnerable guests or any guests showing signs of sickness of any kind are discouraged from attendance, any party that is visually ill or admits symptoms shall be denied entry. Signage shall show the following information:

Staying Home when Appropriate

Educate staff and attendees about when they should stay home.- sign at front entry

Advise employees and attendees to stay home if they have tested positive for COVID-19 or are showing COVID-19 symptoms.- sign at front entry

Advise employees and attendees to stay home and monitor their health if they have had a close contact with a person who has symptoms of COVID-19 within the past 14 days.- sign at front entry

If they have been sick with COVID-19- sign at front entry

If they tested positive for COVID-19 but had no symptoms - sign at front entry

If they have recently had a close contact with a person with COVID-19 sign at front entry

Hand Hygiene and Respiratory Etiquette

Require frequent vendor/volunteer and /or employee handwashing (e.g., before, during, and after taking tickets; after touching garbage) with soap and water for at least 20 seconds and increase monitoring to ensure adherence.- signage in the restrooms

Encourage staff to cover the mouth and nose with a tissue when coughing and sneezing. Used tissues should be thrown in the trash and hands washed immediately with soap and water for at least 20 seconds.- Signage in the restrooms and also at the front entry

Adequate Supplies  - An abundance of cleaning supplies has been obtained

Ensure you have accessible sinks and enough supplies for people to clean their hands and cover their coughs and sneezes. Supplies include soap, water, a way to dry hands (e.g., paper towels, hand dryer), tissues, hand sanitizer containing at least 60 percent alcohol, disinfectant wipes, masks (as feasible), and no-touch/foot pedal trash cans (preferably covered).

Signs and Messages

Post signs in highly visible locations (e.g., at entrances, in restrooms) that promote everyday protective measures and describe how to stop the spread of germs by properly washing hands and properly wearing a mask- front entry and bathrooms

Broadcast regular announcements on reducing the spread of COVID-19 on public address systems.- Monitor playing video on loop at entry point

Include messages about behaviors that prevent spread of COVID-19 when communicating with staff, vendors, and attendees Monitor playing video on loop at entry point and on website

Staff and volunteer screening

All staff and any vendor participating shall undergo a temperature check at a table set up outside of the venue prior to entry, any staff or vendor whom is showing signs of illness or fever shall be denied entry and sent home and denied access to the event Records shall be kept on file and sent to the Madison County Health Department upon demand.

Social distancing measures

The map shows a TRAFFIC FLOW pattern for guests- Vendors are spaced in 13.5x10 foot spacing over the traditional 10x10 spacing and shall have ample space between them and the next vendor as the map shows. Furthermore, proper signage and proper floor markings showing the traffic flow shall also be used. Circle City Magazine will also have a short video playing on the main stage reminding guests of the social distancing requirements. If more than 187 people desire to enter the show at any given time they will be encouraged to line up outside practicing the same 6 feet requirement before entry to the venue.

Increased Sanitation

In addition to our Social Distancing requirements in place for vendors and for guests, additional sanitation of the facility will take place on the following schedule:

  1. Bathrooms- checked every 30 minutes and cleaned every hour, documented and available for review upon demand.
  2. Door Knobs and surfaces- Cleaned and sanitized every 30 minutes
  3. Food Service /Kitchen- Continuous sanitation and shut down every hour to sanitize, all food service reps shall change gloves and wash hands every 30 minutes
  4. Vendors are encouraged to use contactless payment options for products and services sold where available.
  5. All Vendors are required to wipe down tables every hour and also have hand sanitizer available for patrons on every booth.
  6. Pictures with Santa- Pictures taken with Santa shall be taken with Santa standing on one side of the tree and the patron on the other side of the tree. There will be a no contact rule for Santa pictures in light of the COVID-19 Pandemic
  7. Canned Food Drive for the Salvation Army Madison County Food Pantry, boxes will be provided for patrons to drop off canned foods, the event is offering a give-away for patrons to donate canned foods, the volunteer giving the patron the raffle ticket shall wear gloves and also not have contact with patrons, the same system that some fast food restaurants use where there is a caddy for the tickets to exchange hands will also be used.

Face Coverings

Facemasks are MANDITORY for this event and enforced. Patrons that refuse to wear face masks will be ejected from the event and refused service. No face mask, no entry, no exceptions. This rule applies to all volunteers and vendors, staff and guests. The only exclusions we see acceptable are

Babies or children younger than 2 years old

Anyone who has trouble breathing

Anyone who is unconscious, incapacitated, or otherwise unable to remove the mask without assistance

Patrons are encouraged to bring masks with them, however a limited supply of disposables will be available and offered to patrons at no cost


All compliance rules and laws will be met at minimum, or higher standards.

187 in attendance at any given time, and 45 vendors, staff or volunteers for a total of 232 people allowed inside the venue at any given time. Circle City Magazine shall have 6 representatives to ensure compliance equaling 38.7 people to one Circle City Magazine representative. These numbers are equivalent to an average classroom. The representatives must also document all information and make it readily available to any interested party.

Monitoring and enforcement plan

Both staff and volunteers shall monitor and document the event to enforce the rules as listed above. This show will be ran in a no tolerance format for the rules to be enforced, no warnings shall be given. This plan shall also be made available for all to see on our website.

Closing Notes:-

This show was organized for the small business owners in our community to allow them a chance to continue their businesses, and provide for their families and for the community that wants to have a “sense of normal” during the Holiday season. We have no problems following guidelines and rules to ensure a safe environment, we prefer a safe environment. (...)The event was set in place during Stage 5 of Governor Holcomb’s back on track plan and we reduced the amount of vendor spots from the original plan down to 33 vendors total.